City News

Posted on: April 15, 2016

City Adopts Commercial Tenant Inspection Procedure

By Miranda Gilbert
Community Programs and Communications Manager

Commercial inspections for new owners or tenants will be standard procedure as approval by the City Council in the April 14 meeting. These inspections are free and will be scheduled at the convenience of the owner or tenant.
The procedure is set to roll out in the next couple weeks.
Prior to occupying an existing commercial space, whether or not that space has a valid Certificate of Occupancy, new tenants or the building owner must apply to the Community Development Department for an inspection and an occupancy certificate for the new business, according to Code Specialist Dan Zweip who presented the item to Council.
No fee is required for the initial inspection. The purpose of the inspection is to comply with the requirements of the adopted building codes and to verify that the property is in safe condition in accordance with the Property Maintenance Code [Sec. 301.2].
The building owner or the owner’s new tenant need to set up the inspection by calling the City of Guymon at 338-3396. The permit technician will schedule the inspection in the GOVmotus system which tracks permits, inspections, and Certificates of Occupancy.
GOVmotus is expected to be online by the end of the month, and the City will notify citizens when the inspections and GOVmotus go live.


When property maintenance violations are noted: These must be corrected prior to application for connection to the City of Guymon’s utilities. No fee shall be required unless more than two inspections were necessary to verify that the property was in compliance. Where property maintenance violations are observed the following options are available:
a. The owner or the new tenant causes the violation to be abated within the period of time written in the correction notice, the DoCD issues the new occupancy certificate at which time application for connection to the City of Guymon’s utilities may be made.
-OR-
b. The new tenant submits a notarized document to the DoCD that shall include:
1. All of the property maintenance violations listed on the correction notice.
2. The method(s) the new tenant will be using to abate the violation(s).
3. The period of time within which the violations will be abated.
4. Acknowledgment that the DoCD may reject their proposal if it does not meet the requirements of the property maintenance code.
-OR-
c. The owner decides not to exercise options a. or b. above and at the expiration of the time prescribed on the correction notice the city of Guymon then:
1. Abates the violation during normal business hours.
2. Calculates the cost of abatement plus any fees and files a lien for that amount against the property.
When construction without a permit is discovered. When any unpermitted additions, structural changes, or other construction normally requiring a building permit is discovered, the following options are available:
a. The owner may remove an unpermitted structure and restore the building to the condition for which the original Certificate of Occupancy was issued. A demolition permit is required.
-OR-
b. The owner decides to keep the unpermitted structure, applies for a permit and inspections, and pays the normal fees for the type of permit issued. A Certificate of Occupancy shall be issued noting the changes, whereupon application for connection to the City of Guymon’s utilities may be made. Note: Inspections may require the removal of wall sheathing or other materials to verify code compliance – the DoCD shall not bear the cost of any resulting tests or repairs.
-OR-
c. The new tenant decides to keep the unpermitted structure and obtains written permission from the owner to do so. The new tenant then applies for a permit and inspections, and pays the normal fees for the type of permit issued. The DoCD shall then issue a Temporary Certificate of Occupancy and the new tenant may then make application for connection to the City of Guymon’s utilities. After inspections are completed a Certificate of Occupancy shall be issued noting the changes. Note: Inspections may require the removal of wall sheathing or other materials to verify code compliance – the DoCD shall not bear the cost of any resulting tests or repairs.
When changes to the building are required so that the new occupancy will be code compliant. The following options are available:
a. The owner applies for a permit and completes the changes. A Certificate of Occupancy is issued and the new tenant applies for city utility connection.
-OR-
b. The new tenant applies for a permit and provides a notarized document from the owner giving permission for the changes in the building to take place. The building permit is issued, new tenant’s contractor(s) complete(s) the changes, the Certificate of Occupancy is issued and application for city utility connection is then made.

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